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Job History Workflow

The Job History area tracks all of the DVT sync jobs entered in a videographer's account. For each job, the following is recorded:

  • Job Name – The name given to the job when it was created.
  • Transcript Name – The name of the transcript.
  • Deposition Date – The date the deposition was taken.
  • Case Name – The name of the case the deposition is for.
  • Status – The current status of the DVT (Processed, Pending, Skip for Now, etc.).
  • Sync Type – The type of synchronization selected (RapidSync, Send to inData, Batch, Skip for Now).
  • Units – How much it cost to process the DVT.
  • Sync Date – The date the job was processed.
  • Matter Number
  • Batch Name – The name of the batch the job is part of.
  • Elapsed QC Time - The amount of time the DVT was worked in the Quality Control tab.
  • Duration - The amount of time the DVT runs.
  • Reliability Score - The score, from 1 - 10, of the reliability of the timecodes when the transcript was synchronized with the video.

The following are only enabled when Job Tracking is activated in SYNC User Preferences:

  • Client ID
  • Job Number
  • Office
  • Reporting Firm

The Job History area is the record keeper of Sync. Its main uses include:

  • Finding past jobs
  • Exporting Spreadsheets – These documents can be used for any reporting purposes.
  • Resolving issues

Finding Past Jobs

One of the videographer’s clients requested she resend a DVT she created several weeks ago. Since then, the videographer has processed over 100 jobs, with several hundred more before that.

To avoid sifting through the files in the Windows File Explorer, the videographer uses Sync’s Job History. To find the job she’s looking for, the videographer can:

  • Use the Search Field to filter the table by a key word. Any word she enters will remove the entries that do not contain the query text.
  • Use the column headers to sort the entries, making it easier to search the entries according to how she wants.
  • Use the filters in each column header for greater control over what she sees.

Once she finds the job she needs, she can click Publish DVT to save it as another file format for easy transfer to her client.

Note: If the videographer sent a particular DVT to inData for sync and QC, and inData finished the synchronization process, she would be able to click Download Transcript. See the Download a Transcript topic for more information.

Exporting Spreadsheets

The videographer needs to create a report of the work she has done so far. To do so, she follows these steps:

  1. Click Export Job History in the Job History tab.

    2. The Export Job History dialog appears.

  2. Fill in the location and name fields.
  3. Select an Export Option:
    • Job Summary – Only shows the columns active in the Job Summary panel in Sync.
    • Job Details – Shows all of the columns mentioned at the beginning of this article.
  4. Click Export.

    5. A spreadsheet file is created in the location specified.

Note: If a search is active in Job History, the Export Job History will only report the results of the search, not the total job entries.

Resolving Issues

There may be times when the files associated with a job are renamed or moved from their original locations. Job History flags these issues because SYNC will not be able to find the needed files when trying to open the job. When the videographer sees a job has been flagged, she can click the Manage button to open the last known location automatically, or navigate manually with the File Explorer and resolve the issue.

See the Fix an Unavailable Job article for more information.